How to apply for a job by email so that the response is not lost? A cover letter is rarely
attached to resumes by job seekers. Although to email cover letters for resume is a good way
to establish contact with the employer, to interest him and to show your personality.
If you submit your resume through job search sites, you usually use a lightweight form of job posting. And you do not need to think about what to write in the subject line of the email, where to attach the cover letter and what recipient address to enter.
But sometimes you have to contact the employer, recruitment agency or recruiter directly. In this case, you need to remember a few simple and important rules for sending a resume and a cover letter by email so that it is not lost and must be considered.
How to Write an Email Cover Letter
A cover letter can advantageously supplement and explain your main document for employment—
a resume. Writing an email cover letter is also a good way to show your interest in a job,
convince the employer to invite you for an interview, and generally increase the likelihood
of a positive decision.
First of all, a it is a document. And like any document, it has its own rules for compilation. Get Cover Letter systematized the most popular mistakes of applicants and prepared simple and effective tips about how to send an email with a cover letter and resume.
Fill the body of the letter with a cover sheet
Sending an empty letter to an employer with a resume attached to it has long been considered a bad form. Use the body of the message to place a cover text in it. When you send a cover letter in email make sure it does not duplicate the resume, but contain useful additions. Show your awareness of the work of the company, tell why you want to work in it, what you can bring to its work. You can explain the big break in the experience, if any exists. If you formally do not have enough work experience, for example, a job requires 3 years of work experience, and you have worked in this specialty only for 2 years, then a letter is a great way to prove that you have enough experience to cope with your duties.
Do not abuse smiles
Emoticons or emoji language is very popular in correspondence. But do not forget that the stage of sending a resume has a business and formal nature of communication, and you probably do not even know the recipient of your letter. Save emoticons in the form of real emotions for an interview.
Check your grammar errors
Make sure that there are no grammatical errors or typos in the text of the letter. Errors in such a letter are unacceptable: check it using a special speller. This assistant may not notice all the errors, but it is much worse without it.
Sample Email Cover Letter for Job Application
Review a sample email message:
Dear Ms. Sorenson,
I found out about the open position of a sales manager in your company on superjob.com.
Perhaps your company will be interested in my experience in selling outsourced services to Western markets. For the last 4 years I have been working at NEOSOFT and selling mobile application development services for the banking sector.
Working at New Company LLC attracts me with the opportunity to apply my experience and knowledge to one of the company's products — Trading Platform.
If my CV interests you, I will be glad to answer all additional questions at the interview.
I appreciate your time and consideration in reviewing my attached resume, and considering me for the position of sales manager. My experience, skills, and goals are well-matched for the position, and I would welcome the opportunity to meet with you to talk about how I can help New Company LLC continue successfully into the future.
111 Oak Lane
City, State 22222
How to Send a Cover Letter by Email
Indicate the subject of the letter
The first and important rule which according to recruiters is neglected by many people. The field for the topic must be filled. Indicate in the subject, for example: “Response to a vacancy...”, or “Cover letter for a position ...”, or write directly—“I am a designer”. So your letter will go through a spam filter and the recipient will understand that he received an appeal on the topic of his interest at the moment.
Sending Email Cover Letters with Attachments
A file with a resume, portfolio or other documents indicated in the body of the letter must
be attached to your email with the cover letter. If you forget to attach the desired file,
this will not make the best impression. Double-check also that attached documents and a
letter are outdated or oriented to a different position.
Never name the file simply “resume.doc”. The best option is to indicate your name and the name of the vacancy. For example, "Billy Brooks CV Sales Manager." An employer can receive many emails with the same name of the attached file in one day and save all of them in the same folder, so your CV can simply be lost. For a more attractive format, the resume can be saved in PDF.
Sending Email Cover Letters Without Attachments
It happens that some employers do not accept attachments and ask not to send the attached files. In such cases, you can copy the text of your resume from the file and paste it into the body of the email just after your cover letter. It is better to use a simple font and not use unusual formatting so that the employer does not have problems reading the text. Do not use HTML.
Fill in the recipient address last
Doing this last is the best guarantee that the letter will not go away by mistake, for example, after accidentally pressing the wrong key. Also, you do not need to add any more recipients when sending a resume, even in a copy. You’re writing a letter to respond to a specific vacancy, right?
Create a professional email address to use solely for business negotiations and job search. You may comprise it of your first and last name, birth year, or your profession, for example. It’s better to indicate your name, so that the recruiter can quickly find your email in his inbox. Combine the words, toggle their order, do as you think best, but remember to keep it short and simple.
Mistakes To Avoid When Cover Letter for Email
A good resume and cover letter are an interview ticket. Get Cover Letter has prepared a list of errors to watch out for so you could get that ticket.
Inappropriate and incorrect information
When you email the cover letter for job it is better to adapt it for a specific vacancy so that the employer sees exactly the information about you that is important for this position. Thus, it will get rid of excess text, which will increase its readability, and the employer will be sure that you are the one he needs. Check all the information carefully times before you email the cover letter. Make sure that all dates are correct, there are no errors in phones and other contacts.
What is excluded:
- detailed biography;
- boasting and pathos;
- tabloid vocabulary and the absence of formal boundaries.
Your cover text should be easy to read. It does not matter if it is in electronic form or in paper. We recommend creating a detailed resume and a brief cover letter. This will take a little longer, but will make the resume better, which will increase your chances of getting a good job.
Attention to size, not content
If you are just starting your career, it is unlikely that a cover letter can occupy more
than one page. But you do not need to try to increase it, deliberately adding unnecessary
information or making the font larger. Focus on the content, not the number of lines. Do not
think that the employer will consider you an experienced professional if the letter will
occupy five pages. In this case, quantity is not quality.
A photo in the cover letter greatly simplifies the life of a recruiter. The main condition: no sea and expensive cars in the background, swimsuits, vases with flowers, provocative poses and passport options. A lively open look, high-quality portraiture, a sufficient photo size to see your face is a big and bold plus to the first step towards. Courage, honesty and less silly conventions of the clerk of the middle hand. Talk to HR, he is also a person.
The Best Electronic Cover Letter Example
Here are some email cover letter templates. You already know that when sending by email the
resume should be in an attached file, and the cover letter is written in the body of the
document (electronic message);
when sending in printed form it should be on a separate sheet (form).
Mr. Robert Bell
I was interested in the announcement that your company requires a specialist in the accounting department. My experience in tax and accounting in the field of children's clothing trade allows me to think that I meet the requirements for this position.
Over the past 5 years, I have been doing accounting from scratch for two companies that have different tax regimes. My responsibilities also included reporting and liaising with supervisory authorities. I had no complaints, I'm ready to provide recommendations from previous employers upon request.
I am looking for a new job in connection with a change of place of residence.
I ask you to consider my candidacy by reading the attached resume. I would be glad to be invited to a personal interview. Thank you for attention to my candidacy.
You can contact me at any time by phone.
102 Policy Street,
Salem, New Hampshire,
From the website Work and Personnel, I have learned that a vacancy "Sales Manager for advertising space" has opened in your organization. I really hope that you will be interested in my candidacy for it.
Currently, I work in the advertising department of DressCode as an advertising project manager.
The existing experience in presenting the product, collecting information about the potential client and communication skills with managers at all levels allowed to achieve high results and the titles of the "Best employee of the year"
I have carefully studied the terms of reference and the requirements for the position and can assume that the existing work experience and skills will allow me to achieve high performance, bring profit to your company. I continue to grow professionally and financially.
I attach my resume to this letter. I will be pleased to meet you and tell a little more about myself and what benefits, in my opinion, I could bring to your company.
408 Pine Lane,
Summing up, let's say the main things: stay yourself, be professional and don't be afraid to
seem funny or not experienced enough. Everything will work out if you refuse the stereotypes
imposed by someone. And remember, recruiters do not want to read template blanks, they can
only be interested in a competent, full cover letter and a non-trivial story about you.
If you’re in search of a proven and effective cover letter, then Get Cover Letter is the right place. Here you will receive both unique content for the cover text, based on your desired position, and a visual design thanks to readable templates. We help our clients with identifying key qualities, skills, knowledge and experience suitable for the position and present this information to the employer. We are not just resume writers, we are a team of HR and recruiters with extensive experience in finding and hiring candidates and working with employers. We know what aspects to pay attention to and what recruiters want.